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PaperCut - Printing & Cost Recovery


PaperCut MF is an affordable print/copy management and tracking system for educational institutions and businesses. This web-based solution facilitates billing, accounting, secure print release, tracking and charging of print, copy, scan and fax jobs with very little overhead or maintenance requirements. End-users benefit from a set of online tools that allows them to easily track usage, check their account balances, view transactions or upload documents from their laptop using web print. The interface can be customized to the look and feel of the organization including the use of corporate logos and colors.

PaperCut MF also includes embedded software that runs on Sharp MFPs to enable tracking, control and secure print release directly from the device’s panel.

Key Features

  • Cross-platform support and vendor neutral
  • Find-me printing
  • Apply print policies enterprise-wide
  • Monitor and report on usage

Cross-Platform Support and Vendor Neutral

PaperCut MF supports Windows®, Mac®, Linux® and Novell® OES network operating environments, including mixed environments. It works with a range of hardware, including the embedded software platforms from leading MFD makers, a number of add-on terminal solutions and USB plug-and-play card readers. PaperCut MF offers true enterprise-wide licensing with no limits on the number of servers, workstations, printers, operating systems or domains. This allows the solution to be scalable to networks of all sizes, from five to 500,000 end users.

Find-Me Printing

The Find-Me feature lets users push a job to any available compatible printer instead of targeting a single device that may have a full queue or be out of service. Print jobs are released once the user authenticates at the device, keeping sensitive documents secure and cutting down on waste from print jobs that are never retrieved. PaperCut MF can also be configured to require print approvals to ensure authorized printing of any job.

Apply Print Policies Enterprise-Wide

PaperCut MF offers print policy support to encourage more cost-effective and environmentally friendly printing.  Scripting enables administrators to encourage or require duplex printing (and track simplex printing by user), discourage printing emails in color, automate job routing and notification based upon the size, color settings, user group or environmental impact.  With PaperCut MF™ printing requests are intercepted at the print server to control jobs according to policies that encourage or enforce good behavior resulting in reduction in cost and carbon footprint.

Key Benefits

  • Effortless scalability
  • Secure print release and waste reduction
  • Cut cost and carbon footprint
  • Easy and effective copier, printer and user management

Monitor and Report on Usage

Real-time monitoring and reports address all areas of print/copy/fax/scan management, ranging from detailed page logs to summaries by user, department, device or environmental impact. More than 50 reports are available in PDF, HTML or Microsoft Excel (.csv) format right out of the box. Reports can be accessed from any web browser or scheduled to be automatically e-mailed.  These reports can be used to track and allocate costs back to department, faculty or client and also to cut printing cost by improving workflows.

Driver-less Web Printing

Simplify printing with Web Print, a unique PaperCut MF feature that allows end-users to print wirelessly from laptops and netbooks with no driver installation or server authentication required. Web Print is fully integrated into PaperCut MF’s standard print charging/accounting/quota process.

Deploy Simply

An installation wizard installs server software and then proceeds to automatically detect printers and multifunction devices on your network. Create users and groups automatically from directory services including Active Directory®, Open Directory, Novell eDirectory or LDAP. Install wizards help you define user access rights, page costs and quotas. Client software is optional and can be run directly off a server share avoiding the need to install/deploy locally. PaperCut MF integrates with printers and multi-function devices from major vendors. As your fleet changes, simply install PaperCut MF on your new devices.

Integrate with Your Intranet and Other Systems

A customizable web interface ensures you can easily integrate with your intranet site, and a fully documented API (application programming interface) and scripting interface let you integrate PaperCut MF with other IT systems.

Administer Centrally, Manage Easily

Unlike administrator-focused competitors, PaperCut MF provides browser-based administration access from any network location for advanced administration and configuration options in an intuitive user interface. End-users have access to a set of web tools to track their own activity in real-time, query their account balances, view transactions, and transfer credit to other users.

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